Privacy Notice

GENERAL

Pursuant to the General Data Protection Regulation (“GDPR”) that came into effect on 25th May 2018, please find below a copy of Scala Capital Partners’ (“Scala” or “we” or “us” or “our”) Privacy Notice (the “Notice”) to inform you how we hold your data and what we use it for in connection with the provision of discretionary investment management services.

Scala is committed to protecting and respecting your private data.

This Notice sets out the basis upon which any personal data that Scala collects from you, or that you provide to Scala, will be processed by us.

• Who we are and what we do

We are an investment management firm authorised and regulated by the Financial Conduct Authority. We collect personal data of the following types of people to enable us to undertake our discretionary investment management activities:

• Investors and potential investors in collective investment schemes and/or managed accounts for which we act as investment manager;
• Fund distributors and other business partners (e.g. local paying agents, fund trading platforms, consultants);
• Supplier and vendor contacts to support the services that we provide; and
• Employees, consultants and temporary workers. We collect information about you in order to carry out our core business and ancillary activities.

• Information you give to us or we collect about you

This is information about you that you give to us in connection with the provision of our investment management services and/or by corresponding with us by phone, email, in writing or otherwise.

It includes information that you provide to us when you enquire about or invest in a collective investment scheme for which we act as investment manager, subscribe to our mailing lists and/or attend events or meetings organised by us. It includes information that you provide to us when you appoint us as the investment manager of your managed account.

The information that you provide to us, or that we collect from you, may include your name, address, date of birth, private and/or corporate email address, private and/or corporate telephone number, specific and general financial information, sensitive documentation and other data which relates to your background, circumstances, investment experience, and information pertaining to your employment including obtaining information from public registers with governmental and/or quasi-governmental organisations (e.g. the Financial Conduct Authority), copies of identification documents such as a passport or driving licence, photographs, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, and/or a corporate website.

• Purposes of the processing and legal basis for the processing

We use information held about you in the following ways:

• To enable us to carry out our discretionary investment management activities;
• To enable us to comply with our regulatory and legal record-keeping obligations;
• To provide you with periodic updates as to the performance of the collective investment schemes or managed accounts in respect of which Scala acts as investment manager;
• To carry out our obligations arising from any contractual obligations amongst us, you and the collective investment schemes or managed accounts for which Scala acts as investment manager;
• To provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to you, your organisation and/or the shares/units that you hold in a collective investment scheme or managed account for which Scala acts as investment manager;
• To provide you with information about other products and services that Scala offers that are similar to those that you have already been provided with or have enquired about.

We will rely on legal obligation if we are legally required to hold information on you to fulfil our legal and/or regulatory obligations.

• Our legitimate business interests

As an investment management firm we provide discretionary investment management services to a number of collective investment schemes and a number of managed accounts. In this capacity, the exchange of personal data between: us; you; the collective investment schemes or managed accounts (for which we act as investment manager); certain third parties (appointed to provide ancillary services directly related to the provision of our discretionary investment management activities); and global governmental and quasi-governmental agencies is a fundamental and essential part of our business.

In order to support those collective investment schemes and managed accounts for which we act as investment manager, we maintain databases of personal data of investors or prospective investors in such collective investor schemes and managed accounts which contain both current and historical information.

In order to maintain, expand and develop our business we must record the personal data of investors and prospective investors in the collective investment schemes that we manage.

• Disclosure of your information inside and outside of the EEA

We may disclose information about you to our affiliates or third parties, including the administrator, the prime brokers and the custodians of the collective investment schemes and/or managed accounts that are managed by Scala, for our everyday business purposes, such as to facilitate transactions, maintain your account(s) or respond to court orders and legal investigations. It may also be necessary, under anti-money laundering and similar laws, to disclose information about the investors in order to accept subscriptions from them or to facilitate the establishment of trading relationships with executing brokers or other trading counterparties. We will also release information about you if you direct us to do so.

We may share your information with our affiliates for direct marketing purposes, such as offers of products and services to you by us or our affiliates. You may prevent this type of sharing by contacting us as described in this privacy notice. We may also disclose information about your transactions and experiences with us to our affiliates for their everyday business purposes. If you are a new investor, we may share your information with affiliates in accordance with this privacy notice. When you are no longer our investor, we may continue to share your information as described in this privacy notice.

We do not share your information with non-affiliates for them to market to you.

In addition to the above, we may also disclose your personal information to third parties in the following circumstances:

• Where Scala sells or buys a business and/or assets, we may disclose your personal data to a prospective seller or buyer of such a business or assets;
• If Scala or substantially all of its assets are acquired by a third party, in which case personal data held by us about our customers and/or investors will be one of the transferred assets.

If we are under a duty to disclose or share your personal data in order to comply with any legal and/or regulatory obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Scala, our customers and/investors, or others

The lawful basis for the third party processing will include:

• Their own legitimate business interests in processing your personal data, in most cases to facilitate the provision of the ancillary services to us and/or the collective investment schemes and/or managed accounts for which we act as investment manager;
• Satisfaction of their contractual obligations to us as our data processor;
• For the purpose of a contract in place or in contemplation;
• To fulfil their legal and/or regulatory obligations.